Accounts Payable,
Automated Intelligently
Process invoices in seconds with AI-powered extraction, multi-layer validation, and seamless Xero integration. Forward an email. Review the flags. Approve with a click.
Invoice Processing is Costing You More Than You Think
- Manual data entry — 5-10 minutes per invoice, prone to errors
- Line items skipped — Bookkeepers don't bother checking each line item in large multi-line invoices
- Duplicate invoices — Double payments slip through unnoticed
- Calculation errors — Supplier mistakes become your losses
- Fraudulent invoices — Altered bank details, fake suppliers
- Tax misclassification — GST compliance issues, incorrect BAS
What If Every Invoice Was Validated Before You Saw It?
Process AI acts as an intelligent gatekeeper. Every invoice passes through multiple validation layers before reaching your review queue. Errors flagged. Fraud detected. Duplicates caught. You review the exceptions, not every line item.
Real Results from Real Businesses
Process AI caught an $8,000 miscalculation on a supplier invoice that would have been paid without question. The line items simply didn't add up to the invoice total. The temptation was to ignore it and revert to a single line item just to push it through and get it paid. But I queried it with the supplier and they reimbursed me in full. I'm checking past invoices now just to make sure I'm not getting ripped off elsewhere!
Tim Brook
The Furniture Shack
From Invoice to Xero in Minutes
Forward or Upload
Receive an invoice? Forward the email to your Process AI inbox. Or upload directly. We support PDF, PNG, JPG, TIFF — even 50+ line item invoices.
AI Extracts Everything
Our AI reads the invoice like a human. Supplier details, line items, quantities, tax treatment, totals — all extracted in seconds.
Smart Categorization
Based on your historical data, AI predicts account codes for every line item. Top 3 suggestions with confidence scores. Tracking categories assigned automatically.
Multi-Layer Validation
Every invoice is validated: calculations verified, duplicates checked (against your queue AND Xero), supplier verified, ABN validated, tax treatment confirmed.
Chat with AI to Fix Issues
Something flagged? Chat with the AI Supervisor Agent. Ask questions, get explanations, fix problems through conversation. "Why was this flagged?" "Change line 3 to office supplies."
Approve & Sync
Review the clean invoices. One click to approve. Instantly syncs to Xero as a bill with correct coding, tracking categories, and supplier mapping.
Your Process AI Sidekick
Need to make changes? Just ask. The Supervisor Agent lets you interact with your invoice data through a simple chat interface — no menus, no searching, no bulk editing spreadsheets.
- Override account codes with a single message
- Change tax codes across multiple invoices at once
- Bulk edit account codes in seconds
- Ask questions about your invoice data
Everything You Need
Dedicated Inbox
Dedicated inbox per organization. Forward invoices directly — no manual uploads. Attachment extraction, sender tracking, hands-free ingestion.
Fraud Detection
Supplier verification against Xero contacts. ABN validation. Bank detail change alerts. Fake supplier detection.
Duplicate Prevention
Two-layer duplicate detection: against your Process AI queue AND against existing Xero bills. Duplicates are flagged before they reach your review queue.
Calculation Validation
Verifies line items sum to invoice totals. Catches tax calculation errors. Suggests correct amounts to resolve.
AI Supervisor Agent
Your AI assistant that can help you resolve any issues with the invoice, make bulk changes such as fixing tax rates or updating accounts.
Approval Workflows
Configurable by tracking categories. AI understands your tracking categories, assigns correctly, and can send to approvers you assign to each tracking category.
Built for Xero.
Synced in Real-Time.
Process AI doesn't just connect to Xero — we're built around it. Bi-directional sync keeps everything aligned. Your chart of accounts, tracking categories, contacts, and tax rates are always current.
- Chart of Accounts sync
- Tracking Categories sync
- Contact/Supplier sync
- Tax Rates sync
- Bill creation with status tracking
- Awaiting payment → Paid status updates
Simple, Transparent Pricing
Pricing based on invoice volume. No hidden fees. No long-term contracts.