Accounts Payable,
Automated Intelligently
Process invoices in seconds with AI-powered extraction, multi-layer validation, and seamless Xero integration. Forward an email. Review the flags. Approve with a click.
Invoice Processing is Costing You More Than You Think
- Manual data entry — 5-10 minutes per invoice, prone to errors
- Line items skipped — Bookkeepers don't bother checking each line item in large multi-line invoices
- Duplicate invoices — Double payments slip through unnoticed
- Calculation errors — Supplier mistakes become your losses
- Fraudulent invoices — Altered bank details, fake suppliers
- Tax misclassification — GST compliance issues, incorrect BAS
What If Every Invoice Was Validated Before You Saw It?
Process AI acts as an intelligent gatekeeper. Every invoice passes through multiple validation layers before reaching your review queue. Errors flagged. Fraud detected. Duplicates caught. You review the exceptions, not every line item.
Real Results from Real Businesses
Process AI caught an $8,000 miscalculation on a supplier invoice that would have been paid without question. The line items simply didn't add up to the invoice total. The temptation was to ignore it and revert to a single line item just to push it through and get it paid. But I queried it with the supplier and they reimbursed me in full. I'm checking past invoices now just to make sure I'm not getting ripped off elsewhere!
Tim Brook
The Furniture Shack
From Invoice to Xero in Minutes
Forward or Upload
Receive an invoice? Forward the email to your Process AI inbox. Or upload directly. We support PDF, PNG, JPG, TIFF — even 50+ line item invoices.
AI Extracts Everything
Our AI reads the invoice like a human. Supplier details, line items, quantities, tax treatment, totals — all extracted in seconds.
Smart Categorization
Based on your historical data, AI predicts account codes for every line item. Top 3 suggestions with confidence scores. Tracking categories assigned automatically.
Multi-Layer Validation
Every invoice is validated: calculations verified, duplicates checked (against your queue AND Xero), supplier verified, ABN validated, tax treatment confirmed.
Chat with AI to Fix Issues
Something flagged? Chat with the AI Supervisor Agent. Ask questions, get explanations, fix problems through conversation. "Why was this flagged?" "Change line 3 to office supplies."
Approve & Sync
Review the clean invoices. One click to approve. Instantly syncs to Xero as a bill with correct coding, tracking categories, and supplier mapping.
Your Process AI Sidekick
Need to make changes? Just ask. The Supervisor Agent lets you interact with your invoice data through a simple chat interface — no menus, no searching, no bulk editing spreadsheets.
- Override account codes with a single message
- Change tax codes across multiple invoices at once
- Bulk edit account codes in seconds
- Ask questions about your invoice data
Everything You Need
Dedicated Inbox
Dedicated inbox per organization. Forward invoices directly — no manual uploads. Attachment extraction, sender tracking, hands-free ingestion.
Fraud Detection
Supplier verification against Xero contacts. ABN validation. Bank detail change alerts. Fake supplier detection.
Duplicate Prevention
Two-layer duplicate detection: against your Process AI queue AND against existing Xero bills. Duplicates are flagged before they reach your review queue.
Calculation Validation
Verifies line items sum to invoice totals. Catches tax calculation errors. Suggests correct amounts to resolve.
AI Supervisor Agent
Your AI assistant that can help you resolve any issues with the invoice, make bulk changes such as fixing tax rates or updating accounts.
Approval Workflows
Configurable by tracking categories. AI understands your tracking categories, assigns correctly, and can send to approvers you assign to each tracking category.
Built for Xero.
Synced in Real-Time.
Process AI doesn't just connect to Xero — we're built around it. Bi-directional sync keeps everything aligned. Your chart of accounts, tracking categories, contacts, and tax rates are always current.
- Chart of Accounts sync
- Tracking Categories sync
- Contact/Supplier sync
- Tax Rates sync
- Bill creation with status tracking
- Awaiting payment → Paid status updates
Simple, credit-based pricing
Pick a plan by how much you process. One credit equals 1,000 tokens of AI work, shared across invoice and purchase-order processing, mail-forwarding review and Supervisor Agent corrections.
Start free with 500 credits — no card required.
Starter
AUD, excludes GST
8,000 credits / month
~200 invoices a month
For small businesses getting accounts payable under control.
- Xero sync
- Email / mail forwarding
- Purchase order processing
- Supervisor Agent
Growth
AUD, excludes GST
22,000 credits / month
~550 invoices a month
For growing SMBs that need multi-entity and API access.
- Everything in Starter
- Multi-entity
- API access
Scale
AUD, excludes GST
70,000 credits / month
~1,750 invoices a month
For AP teams and practices processing at volume.
- Everything in Growth
- Priority support
- Advanced workflows
Top-up packs
Need more before month-end? Add 5,000 credits for $90, 10,000 for $170, or 25,000 for $400. Valid 90 days, stackable.
No surprise stoppages
Go over your plan and extra usage is billed at just $0.02 / credit, with a soft cap so AP never pauses mid-month.
Save with annual
Prepay annually and save 15%. No long-term lock-in — change or cancel your plan whenever you need.
Accounts payable automation, answered
How does Process AI's invoice processing work with Xero?
Forward an invoice to your dedicated inbox, or upload it. The AI extracts the supplier, line items, quantities, tax and totals, predicts account codes from your Xero history, runs validation checks, and — on your approval — syncs a fully coded bill straight into Xero.
What invoice formats and sizes can it handle?
PDF, PNG, JPG and TIFF, including large invoices with 50 or more line items. Every line is extracted — nothing is skipped.
How does it prevent duplicate invoices and double payments?
Two-layer duplicate detection checks each invoice against both your Process AI queue and your existing Xero bills, so duplicates are flagged before they ever reach your review queue.
Can Process AI detect invoice fraud?
Yes. Suppliers are verified against your Xero contacts, ABNs are validated, and you are alerted to new suppliers, altered bank details and fake-supplier indicators before you pay.
Does it handle GST and BAS correctly?
Invoices are checked against your Xero tax rates (GST, GST Free, BAS Excluded and so on) line by line, catching GST misclassification before it becomes a BAS headache.
How accurate is the automated account coding?
Account codes are predicted from your Xero chart of accounts and your past corrections, with the top three options and a confidence score per line. Tracking categories are assigned automatically and used for approval routing.
Do I have to change how my team works?
No. Process AI slots into your existing accounts payable process — clean invoices pass through, flagged ones go to your queue, and you resolve issues by chatting with the AI Supervisor Agent in plain English.